How To Use SugarSync To Backup and Sync Data Across Different Computers

Last week I wrote about Dropbox, a tool for backup and sync your data online. It is one of my favorite tool because apart from basic features it  also has a power of addons due to the awesome community.  One most demanding (missing) feature in Dropbox is syncing multiple folders. It lacks an option to sync various folders of the computer with Dropbox account.

While searching for various options, I found a tool known as SugarSync which has some very nice features (probably more than Dropbox). It is available in various versions and a free version gives you 2 GB of space which is equals to what Dropbox provides you.

Update: SugarSync now provides up to 5GB free space. That’s enough reason to download the latest version of the tool on your PC.

How to install SugarSync

1. Before installing this tool, go to Sugarsync website and sign in for the service. You can do it later also but it will be easier for you to setup this tool later. During installation you can choose the type of account you need. It also provides you a sub-domain (username.sugarsync.com).

2.  Installation of this tool is easy. Download the tool from the official website and click on the downloaded file to run the process. A security warning will appear. Click on the “Run” button to continue.

run-sugarsync

3. Select the language.

select-language

4. It will open the SugarSync wizard. Click on “Next” button to continue.

sugarsync-setup

5. Click on “I agree” button to agree with the license agreement.

sugarsync-agreement

6. Decide the folder in which you want to install the tool (keep it as it is) and click the “Install” button.

install-sugarsync

7. After completing the installation process a warning will appear. To display the status of files and folders inside Windows explorer, it asks you to restart the Windows explorer. If you click on “OK” then the explorer will restart.  It will not affect your running programs. All the programs will be restore successfully. If you don’t want to go with it then you it will automatically enable next time you restart your PC.

restart-explorer

8. After your explorer restarts, the installation process also finishes. Click on “Finish” button to complete the process.

run-sugarsync-wizard

SugarSync initial setup and sync

1. After installation, on first run, it will ask for your email and password to login into Sugarsync account. If you already created an account then enter the credentials otherwise click on “Sign up free”.

sugarsync-login

2. After successfully login, you’ll get a notification that your account has been activated. Click on “Get Started” button to start with the tool.

start-sugarsync

3. Select the name of your PC and any one of the given icons set and click on “Next” button.

pick-icon

4. Select the setup type you want. It will give you option to select folders of your computer to sync. If you choose the express setup then it will give you the most common folders to sync. In advanced setup you will get more options. Select any one of the given options and click “Next”.

express-setup-sugarsync

5. I selected “Express setup” and it displayed me the most common folders of my computer along with their size. To sync and backup folders check the boxes next to the folder names. When you check the boxes it will display the used and free space at the bottom. After checking all the required boxes, click on “Next” button.

sync-folders-sugarsync

6. That’s all. You are done with the setting up of the tool. Click the finish button and it will sync your data. Read the things written on the initial sync window. After reading all the points, click the “Finish” button.

sugarsync-installation

The tool always resides on the system tray and t syncs the file in the background. You can anytime go to SugarSync manager (by double clicking the system tray icon) and manage sync folders, preferences and other settings.

Advantages and Disadvantages of Sugarsync

To decide its advantages and disadvantages, I compared it directly with the Dropbox. Here are they:

Advantages

  • Available for mobile devices such as iPhone, Blackberry, Windows Mobile, Android and Symbian phones and iPad.
  • You can set to sync any folder of your computer.
  • Paid plans are cheaper than Dropbox.
  • Automatic file versioning (view and restore upto 5 files).
  • It provides 5GB of free space to sync your document between multiple computers.

Disadvantages

  • In free version you can backup and sync maximum two computers only.
  • Not available for Linux.
  • Takes too much time to upload and download files (biggest drawback).
  • No addons are present such as Dropbox addons.
  • Less user community than Dropbox.

Overall this is a nice tool to backup and sync your data. It comes with some pros and cons. If you are a Windows or Mac user and use two computers only then it might be a killer tool for you because it handles the folders pretty nicely.

Download SugarSync on your computer to backup and sync data.

Thanks Maguay for the tip.

5 Responses

  1. What kind of security do they offer – if someone were to break into your account could they take all your pc’s information?

  2. Yeah Himanshu this is a solid review with helpful picture guides, thanks! There are a bunch of these cloud solutions that offer sync tools, but my personal experience is that their features are limited and their storage capacity is unrealistic for my needs; unless I pay what I think is an unnecessarily steep monthly fee.
    I started using Syncables about a year ago when I found it on my HP mini netbook. Best sync tool I’ve ever used. I upgraded to the most current version of Syncables 360 recently, and it performs the basics of sync and backing up all of my data with ease. I can set it up to sync automatically, and it works across/between all 3 of my computers. You know what’s important to me is my music and digital art collection. I have my entire media and music libraries in sync and backed up on each of my computers, and it’s a one-time expense that doesn’t require additional fees for useful features such as uploading directly to YouTube or SmugMug.
    Wordy comment, but thought to add to the nice reviews you’ve done here. I read your about section – are you still writing full time? Have you approached sites like TechCrunch, ReadWriteWeb, Huffington Post etc. to see if you might become a full time blogger for them? Maybe this is an elementary suggestion haha, but you appear to have more than the talent and know-how to write for these sites. Nevertheless, good luck with BlogTechnika sir.

  3. Good review – there are a few recent changes though:

    You get 5GB of space with the FREE version, but now there is no restriction to the number of computers you can sync/backup (from 2).
    It gives you the ability to upload and sync any folder on your computer.
    It is the only service that offers such a broad device and OS support with apps for iPhone/iPad, Android, Blackberry, Symbian and WinMo.
    On the Free version the upload/download is faster than when reviewed 🙂

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